How Much Does it Cost to Rent a Hotel Meeting Room?

• Why rent a hotel meeting room?
• What to look for when booking a hotel conference room
• How to rent a hotel meeting room with Peerspace
• Types of hotel meeting rooms available on Peerspace
• How much does it cost to rent a hotel meeting room?

If you and your company hold meetings regularly, you know the importance of location. Now more than ever, it’s crucial we have the space we need and specific amenities to achieve our business goals. And with Peerspace, you can easily book meeting rooms that suit your location, features, and budgetary needs. But why rent a hotel meeting room? And more importantly: how much does it cost to rent a hotel meeting room?

We answer these questions ahead and share how to find the perfect hotel meeting room. We’ll discuss the types available before answering the titular question: how much does it cost to rent a hotel meeting room? We also share how to book alternative spaces that are actually a more affordable and modern option over traditional hotel meeting rooms. Let’s get started.

Why rent a hotel meeting room?

Why crowd around a tiny office conference room when there are so many kinds of hotel meeting room rentals available? From historic and elegantly furnished spaces to ultra-modern conference rooms, you can book the perfect spot for your team. Renting a hotel meeting room has multiple benefits, including:

On-site amenities and services

One of the biggest perks to renting a hotel meeting room is the amenities on offer. Most hotels offer meeting rooms with projection equipment, audio/visual services and operators, and food and beverage service.

So when you use a hotel for your conference or presentation, you have access to all of the technology that many smaller spaces don’t have. Plus, in many cases, other great perks like having staff are included. A hotel meeting room can make it as easy as possible to engage your meeting attendees and accomplish your goals. All for a competitive cost.

Services to customize your meeting

You can also customize your event easily. Offer snacks with coffee and tea to power your team through their brainstorming sessions. Or, set up a buffet table for a serve-yourself event. Both options are possible when you rent a hotel meeting room.

Rooms for out-of-town guests

If you are planning an event that includes a large proportion of out-of-town attendees, a hotel meeting room is the height of convenience. If your guests stay at the same hotel, they won’t even need to commute. And after your event, attendees can relax over drinks in the hotel bar or grab a bite to eat in the restaurant.

More space

Renting a hotel meeting room also allows you the space that your office may not have, especially if you’re planning a more significant event. Most of the smaller spaces accommodate at least 25 people, some up to 100, which most office conference rooms cannot.

Available staffing

And let’s not forget the matter of set-up and clean-up. When you rent a hotel meeting room, that duty is handed to the hotel’s staff, saving you time and energy better spent on your presentation. 

Access to outdoor space

If you’re looking for an edgier option, some hotels have outdoor meeting spaces perfect for getting the creative juices flowing or for use as a space that transitions from a meeting to a mixer.

So as you can see, there are many wonderful reasons to rent a hotel meeting room. Next, we discuss the process of doing so.

Check out these breakout session ideas before your next meeting!

What to look for when booking a hotel conference room

When you’re looking for the perfect space, keep in mind the location of the hotel. Is it near your office, airports, and must-try restaurants or sightseeing spots that attendees can try after the meeting is over?

Also, keep in mind the intention of your rental. Do you want an intimate space, free from distractions for a brainstorming session or a multi-use space with a giant pull-down screen? The requirements of your specific event should guide you to a space that will suit your needs. 

Another factor to consider is the cost to rent a hotel meeting room. There are affordable options, but the fantastic range of amenities plus the addition of staff will add a bit to your final total. 

Before booking, clarify the specifics of the space. For example, what, if any, beverage services are included? Is the necessary equipment included with the room rate, or is it an add-on? It’s also good to clarify the allowed time for setting up and breaking down the room as it varies by the host. 

How to rent a hotel meeting room with Peerspace

If you’re ready to start browsing hotel meeting rooms near you and potentially start the booking process, you may wonder how to go about doing that. Well, we have good news for you there!

Peerspace makes it easy to book a hotel meeting room. As the largest online marketplace for hourly venue rentals, professionals rely on our platform to discover modern, stylish, affordable meeting spaces in cities across the globe. And while that does include more traditional meeting rooms in office buildings, you can also find and book meeting rooms in hotels.

All Peerspace venues have their own listing pages that have all the information you need to make an informed booking decision. And in the case of hotel meeting rooms, their listing pages will include the hotel policies, amenities, included equipment, and upfront pricing.

Just find one that suits your taste and can accommodate the number of people attending and offers the services you require, run through their specific policies, and press “book.”

Next, we share the types of hotel meeting rooms and similar spaces that you can rent on Peerspace.

Types of hotel meeting rooms available on Peerspace

Hotel meeting rooms vary widely in their aesthetics and functions. It’s essential to choose a space that not only suits the kind of meeting you’re planning but also has the services on offer that you need. If you have a particular aim in mind—like a quiet space to focus or an energetically themed space to boost creativity. 

Here are a few of the different types of hotel meeting rooms you can find on Peerspace:

• This downtown meeting space in a modern hotel in Chicago, IL (pictured above) with space for 60 guests, tables and chairs, and breakout spaces.
• This newly renovated hotel meeting room in Midtown NYC, NY for 45 guests and discounted accommodations.
• This Mercer Hotel adjacent luxury loft in NYC, NY with space for 40 guests and a fully-equipped kitchen with a coffee bar.
• This bright and spacious meeting loft in Santa Monica, CA with space for 40 guests, a private deck, and several break-out spaces.
• This executive boardroom in downtown Miami, FL for up to 10 guests and equipped with state-of-the-art technology.
• This meeting space in a stylish hotel in Seattle, WA’s University District with room for 100 people, various break-out spaces, and complimentary high-speed internet.
• This Domain area hotel meeting room in Austin, TX with room for 15 guests and flexible seating options.
• This meeting space in the Hotel Emblem in San Francisco, CA for up to 10 guests with an on-site cafe, optional flipchart rentals, and two screens.

You can also throw swanky parties in hotels. Find out how here!

How much does it cost to rent a hotel meeting room?

The cost to rent a hotel meeting room varies depending on various factors like the location, the size of the space, and the equipment provided. However, you can expect features like whiteboards, screens, and high-speed WiFi to be standard in any meeting room. Most of our hosts also include water or coffee and parking as part of their services. 

On the basic end, you can expect to pay between $50-$100 an hour, with a three-hour minimum. Boutique or ultra-hip hotel meeting spaces cost upwards of $200 an hour, and with luxury spaces, expect costs of over $300 an hour with a three-hour minimum. 

Let’s take a look at the hotel meeting rooms we mentioned above for specific pricing information.

Higher-priced hotel meeting rooms

On the higher end of the price scale of the venues we mentioned above is the downtown Chicago modern meeting space. It is $350 per hour for a 650-square-foot meeting room with large windows that provide lots of natural light and amazing city views.

Similarly, the NYC loft adjacent to the Mercer Hotel we mentioned above is $210 an hour, with a two-hour minimum. It combines a sleek and sophisticated style, a prime location, and superb amenities.

But don’t just take our word for it! Check out one of the multiple five-star reviews this space has. For example, this Peerspace reviewer who booked the venue for a business off-site: “Wonderful space. We had several comments from guests about how nice it was. And Re is very helpful and responsive. This is our second time booking and would love to go back!”

Lower-priced hotel meeting rooms

On the lower end of the scale, check out the price of the executive boardroom in downtown Miami. It is just $65 per hour with a one-hour minimum.

In the words of a Peerspace reviewer who books this boardroom for some off-site meetings: “Always so clean and professional! I am happy repeat customer!”

Then there’s the stylish hotel meeting room in San Francisco, CA. It is just $75 per hour but has a four-hour rental minimum. It has all the meeting equipment you could need and, according to reviewers, is staffed by very friendly and helpful individuals.

A Peerspace reviewer who booked a team meeting here shares: “Our experience was great! The venue is exactly as described, plus there’s a nice cafe in the hotel that’s easy to grab coffee or snacks from. Staff was all very kind and room was private. Would definitely book again!”

The only way to know how much a hotel meeting room will cost you is to search your location on Peerspace! You never know what amazing spaces you’ll discover in your town.

How much does it cost to rent a hotel meeting room: conclusion

If you’re looking for the perfect hotel meeting room that suits your budget and needs, be sure to check out Peerspace first. Whatever your budget or event, there are an incredible array of hosts eager to help you plan something that exceeds your expectations. 

Find private meeting rooms on Peerspace