How To Find The Perfect Event Venue: 15 Tips For Selecting The Right Space

Wondering how to find the perfect event venue? There’s no shortage of decisions to make when planning an event. From picking a caterer to finalizing the guest list, everything takes careful deliberation. One decision, however, sets the stage for the entire event – the venue.

Today, we’ll be explaining how to find the perfect event venue with the help of Peerspace. As the world’s largest digital marketplace for hourly venue rentals of all kinds, there are options for every theme, budget, and requirement. Now–on to our top 15 tips!

1. Define your event’s objectives

If you’re searching for how to find the perfect event venue, you probably already have some vision of what your dream event will look like. Beginning your search by clearly defining your objectives means you will have an easier time narrowing down your results to the best of the best. Once you’ve defined your must-haves, head to Peerspace’s homepage and plug in the type of event and location to get started!

2. Location, location, location

Now that you’ve retrieved a list of all of the possible listings in the area, take a moment to look at the interactive map and see where everything lines up. If there’s a particular neighborhood or area that would be more convenient for your guests to travel to, it may be wise to zoom in and focus your search in just that zone.

3. Set your budget

While window shopping on Peerspace won’t cost you anything, setting a realistic budget for your event is always the best move for avoiding stress. All listings on Peerspace come with up-front hourly pricing and no hidden fees, so you can predict exactly what portion of your budget will go to the venue.

4. Consider capacity

Peerspace listings come in all shapes and sizes. Whether you’re planning an awards ceremony for a thousand guests or a workshop for twenty, there’s something on the platform that will fit your whole guest list. While searching, use the capacity filter to see only spaces that can serve the number of attendees – typically it’s best practice to go a little over just in case there are any last-minute plus-ones.

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5. Any amenities?

We wouldn’t be giving you the full picture of how to find the perfect event venue if we didn’t mention amenities. These are everything the venue can offer, ranging from facilities like a commercial kitchen to items like AV equipment. If you know that your event requires something in particular, plug it into the keywords bar to see spaces that have what you need. Each listing will also have a full list of anything included. Don’t see something? Click the “Message Host” button and ask!

6. Learn the layout

Looking through some of the high-quality photos on a Peerspace listing and wondering if the furniture could be rearranged? Most hosts will mention in their detailed description whether or not different layouts are available. If you don’t see it mentioned, message the host and ask before you decide on booking.

7. Parking and transportation

A crucial thing to consider when planning an event is how your guests will be getting there. If you know that many are traveling by car, what parking options are available? Is there a public transit stop nearby? Most listings will have this information available in the included features – plan ahead to ensure your guests don’t arrive stressed!

8. Accessibility requirements

If you’re planning an event with attendees who have accessibility requirements, it’s imperative that you ensure the space will be able to accommodate them. You’ll find whether or not a space is wheelchair accessible under the “Features” section of each Peerspace listing.

9. Event date and availability

Another way that Peerspace helps you find the perfect venue is by providing you with a clear view of a space’s availability. Every listing will include their operating hours, and you can filter your results by a specific date and time to only find options available at that time.

10. Take a virtual tour

When browsing through potential event venues, you’ll find that they all come with a plethora of high-quality photos that realistically depict the space. Be sure to look through all of them, as it’ll make it easier to envision what your event will look like as a finished product.

11. Don’t forget the reviews

Instead of asking us how to find the perfect event venue, see what Peerspace community members have to say! Many listings will have a wide array of reviews from other members who have booked it before you. Each review contains valuable information about the number of guests that attended, the type of event, and their experiences with the space and its host.

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12. Ambiance and decor

You may find a space that fits all of your physical requirements but doesn’t quite match up in terms of vibe or aesthetic. In this case, use Peerspace’s advanced filtering tools to search by specific styles like bohemian, coastal, or mid-century. Or search for individual features, such as exposed brick or an outdoor deck.

13. Health and safety

In today’s world, health and safety considerations are more important than ever. If your guest list includes individuals who need to take extra precautions, filter for spaces that are designated to take extra health and safety measures. These listings undergo additional cleanings before visits and will typically have measures like hand sanitizer available on-site.

14. Decor and branding

Planning a corporate event? Having your company’s logo and branding everywhere may be a key component in your event venue decision-making. Be sure to look through the host’s description or even reach out with a message to see if there are limits on things being put on the wall, and to find out whether they can assist with branding efforts.

15. Communication is key

Planning an event on Peerspace offers the added benefit of the host being only a couple clicks away! Be sure to chat with them about your event’s specific requirements, and if needed, ask if they have any vendor recommendations.

Find unique event venues on Peerspace