Secure Your Dream Florals: 44 Questions to Ask a Florist for a Wedding

Congratulations—you’re engaged! 🎉 Now that the big question has been popped, it’s time for the exciting part: planning your dream wedding. From choosing the perfect aesthetic to creating a memorable atmosphere, every detail matters. One of the most impactful elements of your big day? The florals. Whether you prefer a minimalist style or extravagant arrangements, flowers bring your wedding vision to life. But how do you ensure your floral design matches your style and budget?

In this article, I’ll guide you through the key questions to ask your florist, helping you plan a stunning celebration with confidence.

---

---

Table of Contents:

• Finding Potential Florists
• Asking the Right Questions
• Choosing the Right Florist
• Booking the Perfect Wedding Venue

How to Find Potential Florists

Finding the right florist for your wedding or event can feel overwhelming with so many options to choose from. Here are some tips to make the process easier:

1. Understand the types of florists: Some run flower shops, others specialize in weddings, and some are floral designers who create custom looks based on your style.

2. Start with reputable wedding websites: Look for florists with good reviews and check if they share pricing minimums upfront.

3. Ask for recommendations: Word of mouth is invaluable—reach out to friends or family who recently got married or hosted large events.

4. Check with your venue: Many venues provide a preferred vendor list, which can help narrow your options. Vendors familiar with your venue will already know the space and how to work within it.

With the right research and recommendations, finding a florist that matches your style and needs becomes much more manageable.

The Importance of Asking the Right Questions

Planning your wedding means working closely with several vendors, so it’s essential to choose ones who align with your vision. While the process doesn’t need to be overly formal, it’s important to feel confident that each vendor is the right fit to bring your dream wedding to life. These professionals will be part of your journey in the months leading up to your big day, so building trust is key. Take time to ensure your florist not only shares your aesthetic but also offers services within your budget—weddings can be expensive, and finding the right balance is crucial.

Below are key questions to ask your florist before your consultation. Being prepared will save you time and help you assess whether they are the right fit.

Background Questions

Start by getting to know your florist:

1. How long have you been a floral designer?
2. Do you have formal or informal training in wedding florals?
3. What is your primary design style? (Glam, modern, boho, traditional, eclectic, etc.)
4. Can you show us more of your work?
5. What does your typical process look like when working with a couple?

Understanding their experience and design style helps you determine if they can bring your dream wedding to life. Seeing examples of their past work gives you confidence in their capabilities and creativity. Additionally, learning about their process allows you to gauge how smoothly communication and planning will flow. By covering these key points, you set the foundation for a successful partnership, ensuring your wedding florals are stunning and stress-free.

Design Aesthetics Questions

If you already have a vision for your wedding, ask:

6. Have you designed a wedding like this before?
7. If not, do you feel confident in achieving this look?
8. Can you work with specific flowers or colors we have in mind? Are they available in our wedding season?

If you’re unsure of your wedding style, that’s okay! This gives your floral designer the opportunity to get creative while incorporating both timeless designs and trending ideas.

For example, 2025 has seen a growing trend of monochromatic and artistic floral designs. From the minimalist look to opulent styles, there is a boldness and personalization that has taken over the wedding scene. Popular flowers like deep burgundy dahlias, vibrant peonies, delicate cherry blossoms and textured branches are at the forefront of these designs, creating a beautiful mix of simplicity and drama.

It’s an exciting time for floral design! So ask the following questions to see if your florist can bring these trends to life for your big day:

• Can you help us create something unique?
• Can you blend timeless and trendy elements?
• What flowers do you recommend based on the season or our color scheme?
• How do you present design ideas? Do you offer digital or in-person mockups?

Logistics Questions

When planning your wedding flowers, it’s essential to consider the practical details to ensure everything runs smoothly.

13. Are you available for our wedding date?
14. Do you take multiple weddings in one weekend? If so, how does that affect our wedding?
15. Do you have a team that can handle our wedding size?
16. Have you worked at our venue before?
17. How much time do you need for setup and breakdown?
18. Do you require us to have a planner or day-of coordinator?
19. Can you provide a Certificate of Insurance (COI)?

Asking the right questions can help you avoid common wedding day mishaps like flowers arriving after guests, and unexpected setup fees.

---

Pro Tip: When searching for a florist to fit your venue, look at their portfolio to see if they’ve worked in spaces similar to yours. Ask for photos of past arrangements in venues with comparable lighting, layout, or color schemes to ensure they can complement the unique features of your location. Don’t hesitate to request a venue visit as well—it can help the florist better understand the space and tailor their designs to suit it perfectly!

---

Sustainability Questions

Sustainability has become a significant focus in the floral industry, with more florists prioritizing environmentally conscious practices. As awareness grows around the ecological impact of large-scale floral production, florists are finding innovative ways to reduce waste and care for the planet. Here are a few essential questions to consider when exploring sustainable floral options:

20. Do you incorporate sustainable practices in your floral designs? 
21. Are eco-friendly solutions available for managing floral waste? 
22. Can we include vase or material rentals as part of our package? 
23. What happens to arrangements if guests take them home? 
24. Do you provide bouquet preservation services or recommendations? 

By addressing these considerations, florists and clients alike can work together to create beautiful, sustainable floral experiences.

Budget Questions

Let’s be honest—we want it all, but we have a budget! Floral budgets for weddings typically begin at 15% of the total wedding budget, though they can increase depending on factors such as the season, choice of flowers, labor expenses, and the complexity of the design. 

Start with these questions to see if a florist aligns with your budget:

25. Do you have a minimum budget requirement?
26. Do you offer set packages or fully customized designs?
27. What are some design suggestions to help maximize our budget?
28. Can you suggest flower alternatives that help reduce costs?

---

Pro Tip: Be upfront with your florist about your budget. Transparency allows us to create something beautiful that fits your vision without exceeding your limits. By understanding your budget from the start, we can avoid presenting ideas that may lead to disappointment. Honesty on both sides ensures a seamless process and a result everyone can celebrate.

---

After confirming a florist aligns with your budget, you can explore more detailed questions about their services and fees.

Cost Breakdown Questions

29. What is included in the total cost? Is there a detailed breakdown?
30. Are delivery and setup fees included?
31. Is there a separate breakdown fee?
32. Do you charge extra to move arrangements from ceremony to reception?
33. What are the replacement fees if vases or materials go missing?
34. Is cocktail hour décor included?
35. Are there any hidden fees (credit card charges, extra meetings, venue visits, etc.)?
36. If you offer in-person mockups, is there an additional fee?

With these cost considerations in mind, let’s explore additional factors to ensure your event planning stays on track and within budget.

Contractual Questions

Don’t forget to iron out the final details, especially before signing a contract. Understanding the terms ensures protection for both you and the florist.

37. How soon do we need to book you?
38. How much is the deposit?
39. What are the payment options?
40. When is the final payment due?
41. How soon do we need to finalize our floral design?
42. Will you provide an itemized list of all finalized designs?
43. What happens in case of emergencies on either side?
44. What is your cancellation/refund policy?

Making the Right Choice

Your vendors want the best outcome for your wedding—it’s a big win for them too! A happy couple and a beautifully executed event inspire them to continue giving their best. And as florists, we want our blooms to create the perfect experience for you. It truly inspires us and enables us to give our very best to every couple we have the privilege of working with.

So be encouraged! Take your time and do your research. The process may feel overwhelming at times, but once you assemble the right team—including the perfect floral designer—your dream wedding will come to life beautifully.

Follow along with Michelle on Instagram @_hellomoments_, @hello_michelleo, TikTok @hello_michelleo, or Pinterest @HelloMichelleO1.

Choosing the Perfect Venue to Showcase Your Florist’s Talent

While selecting your florist is an important part of the planning process, finding the perfect wedding venue is just as crucial. The venue sets the stage for your big day, providing the backdrop for your memories and ensuring that your vision comes to life. Whether you’re dreaming of a rustic barn, a modern loft, or a romantic outdoor garden, there’s a space out there that perfectly reflects your style and story.

To make the search easier, Peerspace offers an incredible range of unique wedding venues tailored to every couple’s taste and needs. With countless curated options in various locations, Peerspace gives you access to hidden gems that will make your special day as unforgettable as it deserves to be.