The Best Venue Management Systems to Keep You Sane

Running a venue requires a lot of organization and upkeep. There are contracts to maintain, staff to supervise, and payments to arrange. While you can’t rely on just your email, calendar, and notepad alone, you can rely on a variety of great venue management systems to keep your venue running smoothly.

As the largest online marketplace for hourly venue rentals, we at Peerspace work with venue businesses every day. Their hard work and dedication make it possible for Peerspace users across the globe to locate and book their spaces for events, productions, meetings, and more.

We’ve rounded up the best of the best online venue management systems that take the headache and stress out of operating a venue business. Check out these highly-rated systems to find the one that will make managing your venue business a success.

Peerspace

Peerspace is not only the largest online marketplace for hourly event venue rentals, but we also make managing your venue a breeze.

You can decide for what purposes Peerspace users rent your space and set the rules and the price. In fact, Peerspace is well known for filling a venue’s downtime, meaning if you typically specialize in one sort of event, be it weddings, photoshoots, or meetings, you can connect with Peerspace users who may want to book it for a completely new purpose, filling your calendar, increasing your exposure, and earning you more money.

So how does Peerspace help you manage your venue? Start by creating a listing for your venue that showcases its dynamism. Then, use our free iPhone app to book and communicate with clients who wish to rent your venue for their event. Best of all, you can take care of payments all in one place.

On the front end of the app and website, your clients and prospects can scope out your business’s photos, pricing, size, and amenities. Plus, Peerspace collects reviews from your past renters so that you are constantly attracting new clients.

Since our platform caters to every conceivable type of venue and is available in cities across the globe, your venue will gain new exposure from users explicitly looking for your type of space. And whether your venue caters to wedding receptions, corporate functions, productions, or something else altogether, you can find a supportive home base and a following on Peerspace.

Tripleseat

Created by hospitality event managers, this online management system was designed to streamline the planning process for various types of venues. It also recently merged with Gather, another easy-to-use event management system platform.

Users now get to enjoy the best of both worlds, including Tripleseat’s software integrates with various website platforms, calendars, and email services. It uses customer feedback to constantly update and improve its services.

Event Booking Engines

One of the most popular features of this cloud-based event booking software is its CRM. Use it to book events, accept online payments, and take advantage of widgets and task automation. It also organizes staff scheduling and contract management and has a strong analytics so you can strategically grow your venue business.

Event Booking Engines’ centrally managed software also allows easy integration with apps like MailChimp, QuickBooks, Constant Contact, and Excel Spreadsheets.

Is your client planning a Medieval wedding theme? Discover all the ways Peerspace can help you make it happen here!

Infor

With function-specific tools for managing new and repeat events, this cloud-based software is popular with both small and large-scale venue businesses. Financial tools including forecasting and reports give this system a thumbs up from venue business managers.

You also have more time to market your venue and generate leads with Infor’s sleek booking system. It prides itself on helping you create memorable experiences for clients from planning to execution to post-event analytics.

Ungerboeck

You’ll never fear double booking again when you use Ungerboeck for venues. This software solution provides both booking and finance features that clearly communicate when and how you best utilize your venue and staff.

Ungerboeck goes as far as sending messages to stakeholders to keep them updated on any developments. No more miscommunication here! It also uses VenueOps for seamless integration, ideal for large-scale venue businesses.

Planning Pod

If your team creates unique venue proposals for potential clients, then the Planning Pod software is right for you. It also keeps track of current and soon-to-be clients with a CRM prospecting tool that captures information the way you want.

While you put together a plan for the event, the software places a hold on dates and spaces for leads. You can even manage contracts and get an idea of what’s booked with their venue overview feature with calendars and floorplans.

Event Temple

This venue management system has a focus on the bottom line. Event Temple was built to increase revenue opportunities with features like automated follow-ups, text message communication with leads and clients, and customer retention systems that encourage past clients to rebook. Its email tracking and mass lead communication capabilities also really enhance your lead-to-client conversions.

Event Temple’s software is simple to set up and instantly provides pipeline and sales CRM. It also offers a free trial, so you can get a feel for its streamlined software to see if it’s a good fit

Oz.app

At its start, Oz was created as a scheduling and business management solution for entertainment professionals. Yet, event venue owners love its inventory and warehouse management for equipment as well as the catering management feature.

Oz also integrates with QuickBooks and has a simple contract builder that helps you keep track of business deals. It’s most adept with venues that provide weddings and those in the hospitality industry.

Let’s bring it back to basics and check out our tips and tricks to being an amazing host!

Event Guru Software

This flexible venue management system bills itself as elevating venue businesses to the next level, and it’s true. Features like built-in room diagrams allow you to communicate floor plans for events to your staff and clients. Plus, its customer portals keep all information for clients and leads in one place, handling both reservations and payments.

Event Guru Software’s online registration system easily regulates the entire process from various ticket prices to conditional forms. If simplified business operations are what you need, check it out.

Skedda Bookings

The online booking system manages the reservations for rooms, courts, studios, and desks. Conceived to manage the anything “space,” the calendar is Skedda’s most useful asset. From there, make direct bookings and get a visual overview of your space and activity.

Skedda partners with Stripe to securely take online payments from your clients, offering flexible payment rules and customer overviews to help you control your venue’s finances.

Venue management systems: conclusion

In this day and age, cloud-based venue management systems are the way to go when it comes to managing your venue business. The ability to access your venue’s data from anywhere and have multiple team logins increases your business’s efficiency and ultimately increases your incoming revenue. Whether you need instant booking or contract management or help to schedule logistics, these venue management systems have all the features you could possibly imagine — all in one place.

And when you need a space to list your venue, get leads that convert to clients, and enjoy various types of advertising, count on Peerspace. Our platform is home to thousands and thousands of event businesses in North America and across the globe.

And thanks to our resources articles, we take it upon ourselves to blog about your amazing space. This ensures your venue business gets in front of the right eyes, helping raise conversions.